Work schedule
Schedule → Work schedule shows when and at which branch each employee works. The schedule determines free time in online booking, the load in the calendar and the hours for payroll.
How the page works
Rows are employees, columns are days. Week and Month switch the period, and the arrows page through it. Under each employee's name are their working days and hours for the period. The Branches and Employees filters narrow the table.
- Shift colour is the colour of its branch; the legend is above the table. The colour is set in the branch card: Company → Branches.
- A grey shift is at a branch that isn't selected in the filter. You can see it, but it can't be changed in the day editor.
- An orange bar is a busy block.
- The bar under a shift in Week view shows occupancy: bookings and sessions are grey, busy blocks are orange, and empty space is free.
Hover over a shift to open the day details: bookings, sessions, busy blocks, how much time is free, and the Open in calendar button.
If the table has only one employee — a specialist sees only themselves, or a filter is applied — a week or month calendar opens instead of the table. You can also open an employee's schedule from their card: Company → Employees → the employee → Work schedule.
1. Fill in a day
Click an employee's day. Turn on Working day, set the hours and the Branch, and click Save. With Working day turned off, the day is a day off: the day's shifts and busy blocks are deleted.
- Add interval — another shift on the same day, for example the morning at one branch and the evening at another. Intervals must not overlap.
- A shift must fit within one day: it can't run past midnight.
- The branch list shows only the branches the employee is linked to. They're linked in the employee's card, in the Branches field.
To fill in a whole month at once, use a shift pattern or copying.
2. Mark busy time
Lunch, training and personal errands are marked in the same editor, in the Busy block: Add busy block, the time and a note. The time stays working time but is closed: clients can't book it online, and in the dashboard you can't put a booking or session on it.
Busy blocks are also shown in the calendar, where you can delete one by clicking it.
A busy block applies at all branches: the employee is busy wherever their shift is. Busy blocks aren't subtracted from the hours for payroll.
Bookings and sessions stretch the shift
You can also put a booking or session outside a shift. The employee's shift at that branch then stretches to cover it, and if there was no shift at that branch that day, a new one appears for the time of the booking. This way, the schedule of coaches who only run sessions fills itself in.
It doesn't work the other way round: the schedule won't let you delete or shorten a shift so that bookings or sessions end up outside working hours. When you save, you'll see the error “You can't change the schedule: sessions would be left outside working hours” with the dates — move or cancel them in the calendar first.
A stretched shift is working time: it goes into Money and analytics → Time tracking and into hourly pay. You can correct the hours there too.
In the mobile app
- The schedule is on the Shifts tab or in More → Schedule → Work schedule. The views are the same, Week and Month; you can turn the schedule screen to landscape.
- Tapping a day opens the day editor; save with the tick in the top-right corner.
- Long-press a day to see the day details with the Open in calendar button. This works in Week view and when the schedule shows one employee.
- Shift pattern, Copy working hours and Clear schedule are in the ⋮ menu in the top-right corner.